In the meantime, this app works seamlessly for teams…
There are Pro and Business versions of the application but if you’re working with teams of less than 25 people, which a lot of design projects tend to be, then you can easily work with at the Free level.
Wunderlist download options here.
- The key benefit is the way you can assign a task responsibility to others in the team. I am finding that with my own design teams, this is a great way to track design project actions in one place.
- It also is a move away from a reliance on email to communicate and follow up within teams, which can only be a good thing, considering I receive and manage 150+emails daily.
- Each task on a project list can contain sub-tasks that could follow a step-by-step process. It is also possible to attach documents and images but this needs to be managed carefully for document control and security reasons.
- Create a new list in Wunderlist and give it the project name. I suggest that the Project Lead actually does this and as the owner, is then able to invite others to the list for collaboration.
- Invite team members to the project list. With my design teams, this will include Architecture, Interior Design and Engineering team members.
- Generate new project tasks and assign responsibility. It’s important to keep the task description simple and concise. It defeats the point of using such a tool if you then have to explain what you require with the task description. Some examples could be: Update project schedule; Co-ordinate (drawing name); Issue information etc.
- Assign a due date and reminder. A task without a date doesn’t have the team manage the project schedule and deadlines.
- Review and action. It is important to regularly review the list and to co-ordinate it with the current position of the project. Design projects are a constantly adjusting set of circumstances and the management of such also needs to be agile. It’s important to understand that dates can be adjusted and reassigned in the project lists – something that project managers do in any case on a regular basis to align with the project demands.
Within each task is the ability to add comments. I’m finding that again this is a simple way of seeking updates and clarifications without the need for email.
Don’t forget to keep talking! Face to face interaction will always be the most effective way to communicate.